Do I Really Need a Paper Shredding?
Paper Shredding has become an inevitable business service to not only comply with regulatory requirements but to protect yourself and your business from identity theft. This article give you more information about professional document shredding companies and the services that they really provide you with so that you can get an appreciation for what they do and see if that fits your needs.
Professional shredding companies adhere to The National Association for Information Destruction (NAID) regulatory requirements. Most professional shredding companies especially the ones that are a NAID member, provide you with collection containers for confidential documents and records. These can either be 94 or 65-gallon bins or they can be a professional looking office console. All have locks and slots to insert the papers to keep any information from being released.
- Collect the confidential material for on-site or off-site document shredding and document destruction on a schedule that suits your needs.
- Most of the good ones such as Shredex Online, will destroy fast, whether it is 10 lbs. or 1,000 boxes.
- Afterward, you receive documentation to establish that you are complying with privacy protection laws and regulations.
- Using professional document shredding services can free employees to do their real job and can lead to significant productivity increase when you consider all your employees and the amount of time they spend in organizing trash and manually shredding them page by page.
- They shred staples, clips, film, and CDs with no problem. Your regular shredder from Office Max cannot handle that usually. This can, in itself, be the reason to hire paper-shredding companies.
Do Paper Shredding The Proper Way
- Shred on a regular schedule. Sporadic paper shredding or document destruction activities can be misconstrued as suspicious. Use your mobile document shredding contractor for all of your shredding. If some documents go to your shredding contractor on a regular basis, and others are shredded outside of that process, it may draw attention to that activity.
- Treat all documents equally. Isolating special records for destruction could lead to the conclusion that those documents were treated differently for the wrong reason. Never let some records go in the trash, while others are shredded.
- Have a destruction policy. If it explains the what, why, when and how of your destruction practices, a stated policy will minimize any hint of impropriety.
Please also check out my other guide on hand paper shredder and fellows shredders
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